Event Applications and Information - Frankston City Council

What to Expect

Planning an event in Frankston City? This guide provides essential information to help you navigate the application process for hosting events on Council-owned or managed public spaces. Whether you're organizing a small community gathering or a major event, understanding the requirements ensures your event runs smoothly and safely.

You'll find details on the types of applications available, necessary documentation, and timelines to submit your event plans. This resource is designed to support event organizers in meeting Council policies and community expectations.

Activity Details

The application process varies depending on the size and nature of your event. Minor events with fewer than 500 participants can be booked via the Booking Manager Portal, while major events require a more detailed application form. Wedding ceremonies also have a dedicated application process.

Key documents required include an event management plan, site map, risk management plan, and public liability insurance naming Frankston City Council as an interested party. Additional documents may be requested based on event specifics, such as traffic management plans or liquor licenses.

Location and Access

Events must take place on Council-owned or managed land within the Frankston municipality. This includes parks, reserves, foreshores, car parks, streets, and nature strips. Access to facilities such as toilets, power, water, and waste management may be available depending on the site.

Event organizers are responsible for managing on-site facilities during their event, including cleanliness and restocking. Waste bin hire is available through Council’s external contractor for an additional fee.

Important Information

Submitting an application does not guarantee approval. Applications are circulated among internal stakeholders for review and approval. Timely submission is crucial: major events require at least three months' notice, while minor events and weddings require four weeks.

Event fees and charges may apply, including bonds, application fees, waste bin hire, and late application fees. Compliance with Council’s Waste Wise Events Policy and child safe policies is mandatory.

Booking and Prices

Booking minor events and weddings is facilitated through the Booking Manager Portal, with separate registration processes for new and existing users. Major event applications require a formal submission.

Fees vary depending on event size and requirements. For detailed fee schedules and charges, organizers should consult the Event Fees and Charges 2025-2026 document available on the Council website.