Planning a Community Event in City of Bayswater

Planning a community event in the City of Bayswater is made easier with comprehensive support and clear guidelines to help you navigate the event application process. Whether you're organizing a birthday celebration or a larger community gathering, the City offers a variety of venues and resources to ensure your event runs smoothly and complies with local regulations.

What to Expect

You can expect a structured approval process tailored to the size and risk level of your event. The City categorizes events into low, moderate, and high risk, each with specific requirements and lead times for approval. Venues vary in size and amenities, catering to events from intimate gatherings to larger community celebrations. Noise restrictions and parking plans are important considerations to protect local residents and ensure a positive experience for all.

Activity Details

- Low-Risk Events: Less than 100 people, minimal infrastructure.

- Moderate-Risk Events: 100 to 1,000 attendees, additional facilities needed.

- Full/High-Risk Events: Over 1,000 attendees, requiring extensive planning and possibly Council approval.

You must submit applications well in advance (45 to 90 days) depending on the event risk level. Venue bookings require contacting the City’s Events Team and may involve fees and bonds. Compliance with WA guidelines and health regulations is mandatory.

Location and Access

The City offers multiple reserves and parks suitable for events, including Bardon Park, Bert Wright Park, Crimea Reserve, Grand Promenade Reserve, Halliday Park, Houghton Park, Pat O'Hara Reserve, Riverside Gardens, Robert Thompson Reserve, and Shearn Memorial Park. Each venue provides different amenities such as parking, playgrounds, BBQ facilities, and club rooms. Vehicle access gates require keys and bonds, and portable toilets may be necessary for events exceeding certain attendance thresholds.

Important Information

All events must adhere to strict noise restrictions under the Health (Miscellaneous Provisions) Act 1911. Organizers must prepare full parking plans and notify nearby residents at least 14 days before the event. Stakes or pegs are not permitted in the ground at any reserve. Some venues lack public toilets, necessitating portable toilet hire for larger events. Accessibility guidelines are provided to ensure inclusivity for all attendees.

Booking and Prices

To book a venue, contact the City’s Booking Officer via phone or email. After submitting the booking form, you will receive details about hire fees and bonds. Moderate and high-risk events require a formal Event Application with a longer lead time. Additional supporting documents such as noise management or risk management plans may be requested. It is advised not to promote your event until official approval is granted.