Planning a Community Event in City of Bayswater

Planning a community event can be an exciting opportunity to bring people together and celebrate local culture. The City of Bayswater offers comprehensive support and guidelines to help you navigate the event application process smoothly and ensure your event complies with local regulations.

What to Expect

When planning your event, you will encounter a three-level approval process based on the size and risk of your gathering: low-risk events for less than 100 people, moderate-risk for 100 to 1,000 attendees, and full/high-risk for over 1,000 participants. Each level has specific requirements and timelines for approval, ensuring your event is safe and enjoyable.

You can expect to coordinate with City staff regarding venue availability, noise restrictions, parking plans, and public safety measures. The City also requires notification to nearby residents for events with potential impacts, fostering community harmony.

Activity Details

The City offers a variety of venues suitable for birthday celebrations and community-led events, each with unique features such as playgrounds, BBQ facilities, dog parks, and parking options. Venues include Bardon Park, Bert Wright Park, Crimea Reserve, Grand Promenade Reserve, Halliday Park, Houghton Park, Pat O'Hara Reserve, Riverside Gardens, Robert Thompson Reserve, and Shearn Memorial Park.

Each venue has specific considerations, including restrictions on stakes or pegs in the ground, vehicle access via gated entry requiring a key and bond, and public toilet availability. For events exceeding certain attendance thresholds, hiring portable toilets is mandatory. Noise restrictions under the Health (Miscellaneous Provisions) Act 1911 apply to all venues.

Location and Access

Venues are located across Bayswater, Maylands, Morley, Bedford, and Noranda, with addresses and parking details provided for each. Most venues offer playgrounds, seating, and passive lighting, with some featuring flood lighting and club rooms leased by local groups.

Vehicle access is controlled via gates requiring keys and bonds, and parking varies from 20 to over 100 bays depending on the venue. Public toilets generally open from 6am to 8pm, with some venues lacking facilities, necessitating portable toilets for larger events.

Important Information

Event organisers must comply with strict noise regulations and provide a full parking plan. Notification to residents at least 14 days prior to the event is required to minimize disruption. For moderate or high-risk events, an Event Application form must be submitted 45 to 90 days in advance.

Private events must be registered with WA Police. The City recommends not promoting events until written approval is received. Additional resources such as risk management plans, noise management plans, and accessibility guides are available to support organisers.

Booking and Prices

To book a venue, contact the City of Bayswater via phone or email to check availability and complete the venue booking form. Fees and bonds will be communicated by City staff upon application. For event applications, submit the required forms within the specified timeframes to ensure timely approval.

For further assistance, the City’s Events Team is available by phone. Organisers are encouraged to plan early to secure their preferred venue and meet all regulatory requirements.