Planning an Event in Town of Victoria Park

Planning an event can be an exciting venture for families and community groups looking to bring people together for a common purpose. Whether you're organizing a small private gathering or a large public festival, understanding the necessary steps and regulations is essential to ensure a successful and safe event.

What to Expect

When planning your event, you can expect to engage with the Town's Bookings Officer and Environmental Health Officers who will assist you through the application and approval process. Events are categorized as private or mass gatherings, each with specific requirements to manage risks and ensure attendee safety.

Private events are typically smaller, invitation-only gatherings such as weddings or family picnics, where organisers have a clear understanding of attendees. Mass gatherings, including school fetes and music festivals, are open to the public and require more comprehensive planning and approvals due to their larger scale and higher risk.

Activity Details

To organize your event, you will need to complete and submit the appropriate applications, including a Mass Gathering Application and a Parks or Reserves Booking if your event is on Council land. Applications must be submitted at least one month in advance for small events and sixty days for larger ones.

Supporting documentation such as site plans, public liability insurance, risk management plans, and any relevant certifications must accompany your application. The Town will review your submission and may request additional approvals or conditions to ensure compliance with health and safety regulations.

Location and Access

Events held on Council land require a Parks or Reserves Booking approval. Once approved, you will receive conditions of hire and an invoice for any applicable fees and bonds. Keys for the venue can be collected just prior to the event and must be returned immediately afterward.

The Town of Victoria Park is centrally located with accessible venues suitable for various event types. Organisers are encouraged to consider access for all attendees, including parking and public transport options.

Important Information

All public events must comply with the Health (Public Buildings) Regulations 1992 and Department of Health guidelines. Food vendors must apply separately for temporary food business approvals.

Late applications may incur additional fees, so timely submission is crucial. The Town vets all events to ensure they are safe and suitable for attendees and surrounding residents.

Booking and Prices

Event organisers will receive invoices for hire fees and bonds once their application is approved. Signed conditions of hire must be returned, and payments made before the event.

For detailed guidance or assistance, contact the Town's Bookings Officer or Environmental Health Officer by phone or email. Planning ahead helps secure your preferred venue and ensures a smooth event experience for you and your guests.