Essential information and guidelines for organising public or private events on Melton City Council managed land.
Ongoing activity
157A The Esplanade, Caroline Springs VIC 3023, Australia
Varies - Free to $500+GST depending on event type
Experience the ease of organising your community event with Melton City Council's comprehensive permit system. Whether you're planning a small gathering or a large festival, understanding the permit requirements ensures your event runs smoothly and safely.
Planning an event on Council land involves careful preparation and adherence to local regulations. You'll need to determine if your event requires a permit based on attendance, infrastructure, and activities. The Council provides clear guidance on the application process, necessary documentation, and timelines.
Expect to engage with Council officers who will assist you through the Expression of Interest and permit application stages. You'll also learn about potential additional permits needed for structures, traffic management, or public entertainment.
- Submit an Expression of Interest online to initiate the process.
- Depending on event impact, provide detailed plans including site, risk management, emergency, and waste management.
- Obtain public liability insurance with a minimum coverage of $20 million.
- Prepare for possible additional permits for structures, traffic, or planning.
The Council categorises events by impact level, from low to high, with corresponding notice periods ranging from two to four months. Fees apply for commercial events, with concessions for not-for-profits.
Events can be held at various Council-managed locations such as Police Paddock, Hannah Watts Park, Navan Park, and others. Some parks require additional assessment and permission. Sporting precincts are generally unavailable during seasonal activities.
Access to these venues will depend on your event's requirements and Council approval. Vehicle access and infrastructure setup must be coordinated with Council.
- Not all events require permits; private gatherings without temporary structures typically do not.
- Marketing should only begin after permit approval.
- Safety requirements are paramount; failure to meet them may result in application withdrawal.
- Additional permits may be necessary for large structures, road changes, or public entertainment.
Stay informed with the Council's Event Management Guide and other resources to ensure compliance and successful event delivery.
Community events free to attend do not incur permit fees. Commercial events run by not-for-profits pay $180 plus GST, while private companies pay $500 plus GST per event. Refundable bonds may apply for high-impact events.
Submit your Expression of Interest early to meet notice requirements and allow sufficient time for assessment and approvals. Contact the Council for assistance and further details.
