Comprehensive guidance for organising successful and safe events in the City of Ryde, covering planning, approvals, venues, and accessibility.
Ongoing activity
Ryde, NSW, Australia
Varies depending on event
Planning an event in the City of Ryde can be an exciting opportunity to bring the community together, celebrate special occasions, or raise funds for a cause. This guide provides essential information to help you navigate the complexities of event organisation, ensuring a memorable and safe experience for all attendees.
You will learn how to define your event's purpose, identify your target audience, and estimate attendance. The guide covers the importance of assembling a dedicated event committee and understanding the resources and budget required. It also highlights the need for permits, approvals, and insurance to comply with local regulations.
The guide walks you through creating a detailed Event Plan including site layout, scheduling, risk management, and roles. It explains budgeting essentials, funding options such as sponsorships and grants, and the process for obtaining necessary permits for food, alcohol, rides, and road closures. Safety and security measures, including first aid and working with children checks, are emphasised to protect all participants.
Choosing the right venue is crucial. Consider accessibility features, proximity to public transport, parking availability, and the impact on local residents and businesses. The guide lists Council-managed venues, parks, and other spaces suitable for various event sizes. It also advises on traffic management and notifying affected parties to minimise disruption.
The guide details regulations for alcohol service, food safety, noise control, and fireworks displays. It stresses the legal requirement to make events accessible to people with disabilities, including physical access, signage, and communication. Staff training on accessibility and emergency procedures is recommended to ensure inclusivity and safety.
While the guide does not specify costs, it advises early booking of popular venues and outlines potential expenses such as venue hire, equipment rental, permits, insurance, and security. It encourages exploring funding through grants, sponsorships, and stallholder fees to support your event financially.
